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PBSA Constitution

Board Position Descriptions:


1. President

This position is responsible for overseeing all aspects relating to the policies of PBSA, along with insuring the conduct of the club conforms to the club house rules, coupled with the policies, principles, rules and regulations of BC Minor Baseball. The president schedules and chairs the monthly executive meetings, along with attending district meetings as required by the Greater Victoria Baseball Association. The president supports all members of the executive, working closely with the Vice Presidents of both baseball and softball to assist with all duties relating to the operation of the club.

2. Vice President

This position is responsible for overseeing all aspects relating to PBSA and will be responsible for the enforcement of the Constitution. In absence of the President a Vice-President shall be selected by the Table of Officers to assume all duties in relation to that position. The VP supports all directors, along with being responsible for overseeing all fields/clubhouse activities. The VP works closely with the executive board to ensure all areas in baseball operations such as sponsorship, scheduling, field and clubhouse maintenance etc are completed.

3. Secretary

This position shall record and prepare the minutes of all meetings and such business as deals with the Association, and will receive and reply to all correspondence pertaining to the business of this association. The secretary shall assure minutes of each meeting are received by the Table of Officers.

4. Treasurer

This position is responsible for overseeing league books and financial reporting. Dispense league funds as approved by the President and executive. Shall prepare and present financial statement reports for the Annual General Meeting and monthly reports that coincide with board meetings. The Treasurer processes the Gaming Application to the Province. The treasurer will assist the President as necessary regarding all aspects of club financial matters.

5. Umpire in Chief

This position shall be responsible for administration of House Rules; shall make recommendations to the Board on matters of discipline of members, coaches, players, umpires and spectators; shall be the liaison between the Board and the umpires; shall represent the Association at meetings with other UIC's from the Greater Victoria area and shall maintain the Associations Codes of Conduct. They are responsible for overseeing all necessary duties in relation to umpires for all Divisions including recruiting umpires for the coming season, both adult and youth. Provide input into the annual review and revisions of the GVBA Universal Rules. Attend monthly meetings and report to the President and Executive Board as needed.

6. Director at Large

The Director at large positions will maintain a portfolio of tasks as assigned by the executive. Directors will attend monthly club meetings and provide reports and updates on their assigned items.

7. Registrar

The Registrar answers all general inquiries regarding registrations or forwards to respective Vice Presidents. Inquiries that require escalation will be sent to the Web site Administrator. The registrar is also responsible for issuing tax receipts to all members for dues paid in both the Spring and Fall seasons. They will also be responsible for organizing a session in coordination with the Web site Administrator to assist with registrations where clients need to pay by cash or cheque. 

8. Volunteer coordinator

The volunteer coordinator is responsible for overseeing the PBSA parent volunteer program by providing tracking sheets and coordinating with team managers. The coordinator will collect volunteer deposit cheques and determine in consultation with the executive if cheques will be cashed at the end of the season. In addition the volunteer coordinator will be responsible for providing information on 50/50 draws and the park parent responsibilities. 

9. Sponsorship/ Fundraising Director

  • Solicits and secures local sponsorships to support league operations
  • Collects and reviews sponsorship and fundraising opportunities
  • Organizes and implements approved league fundraising activities
  • Coordinates participation in fundraising activities
  • Maintains records of monies secured through sponsorship and fundraising initiatives
  • Orders and maintains all sponsorship banners / plaques / product or services taken in kind


10. Diamond  Scheduler

This position is responsible for field allocation of all the fields at Rotary Park as well as the batting cage for all divisions.

11. Umpire Scheduler

Baseball: The umpire scheduler is responsible for assigning umpires for home games at Rotary Park for 11U Mosquito and 9U Tadpole baseball games.

Softball: The umpire scheduler is responsible for assigning umpires for home games at Rotary Park for U10-U19

 12. Website Administrator

This position is responsible for overseeing all aspects relating to the PBSA web site and Leagueapps application. The website administrator will work closely with the executive, along with team managers to ensure that all upcoming information and club promotion such as team stories and pictures are communicated to the membership as required.

13. Equipment Coordinator

This position is responsible for dispensing equipment bags at the beginning of the season and collection of same at the end of the season. They work in conjunction with the registrar to determine the equipment required for each of the divisions for the upcoming season.

14. Uniform Coordinator

This position is responsible for dispensing uniforms at the beginning of the season and collection of same at the end of the season. They work in conjunction with the registrar to ensure that the correct numbers of uniforms are ordered in February that are required for each of the divisions for the upcoming season.


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